In the fast-paced world that we live in today, it’s important to have the major areas of our lives run smoothly and efficiently. This helps keep our stress levels down and can make working feel much more effortless. One of those major areas is life in the office. Let’s face it, we spend a large portion of our lives working, if you’re in an office that’s stressful and unorganized it can feel like stepping into the office is a chore.
Ask Your Team
Whether you work in a super small or really large office, making sure every moving piece functions properly is crucial. It can sometimes be difficult to know when your office is doing everything right. A well-run office is rarely noticed when it’s working but is very noticeable when it’s not. The best way to find out is to listen to your team. A lot of the time team members will let you know when their office is not working for them. Sometimes however you may have to ask around and see if there is any way to improve the office space as well as workflow. This open communication will let your team know that you care about their day-to-day while giving you an opportunity to learn about any issues within your team. It can be difficult to keep several different personalities content under one office roof. Keeping it simple and allowing for communication is the key.
Our Tips & Tricks
While asking your team is the most direct method, below are some things that we have used in our office that we have found successful.
Everyone has a different organizational style. Your level and type of organization needs to work for you as well as the other people in your office if the supplies are all in the same place. Giving everyone their own space to organize their supplies allows them some freedom in what organization works best for them.
Communicate With Your Team
Staying in communication will not only help you anticipate the needs of your team, it will also help everyone feel more like a team. Make sure to communicate where supplies are being kept and how to do specific things around the office. It can also be helpful to have a sheet of expectations and information for newcomers or forgetful long-time employees to reference.
Create a Comfortable Environment
Your office environment and the people in it shouldn’t be in a constant battle to see who will get the upper hand. Work environments should be harmonious with the people in them. Some examples include: having trash cans close to every desk, having comfortable and functional desks and chairs, keeping the bathroom, kitchen, and other supply places fully stocked, and making sure there isn’t a cord that could trip someone on their way to the bathroom, etc. It’s all about creating a peaceful and comfortable environment that will lead to happier employees and help office productivity.
Keep Technology Updated
Sometimes it helps to stop and think, is your office technology helping your ability to run your office efficiently? Is everything up to date? Do you have anti-virus software? How are you keeping necessary electronic information like passwords and logins safe but accessible to the people who need them? Is your electronic document filing organized with a system that everyone knows about? All of these are good things to look at and keep in mind when running an office that relies on technology. Sometimes asking around for suggestions on better systems can yield amazing results.
Make Time for Cleanliness
A clean office is necessary for work to be enjoyable for your team. Carving out time in your team’s busy schedule to do a quick clean once a day or once a week can help ensure a clean and comfortable office space. Dedicating a small amount of time to each of the ideas we’ve mentioned in this blog just might boost your team’s overall productivity and happiness so why not give it a try?
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